Presenters Need to Know

Below is a list of key points to assist in the preparation of presenting during a Telepresence event. During the planning process, it is always best to request a consultation from the Telepresence Team.

You have three options for sharing the resident PC content: Overlay, Side LCD, and Both

  1. Overlay puts your presentation in a superimposed window on the upper left-hand side of the remote screen.
  2. Side LCD puts your presentation on all 4 of the remote side LCDs.  You can also display your content on the local side LCD’s via a separate control on the Telepresence panel.
  3. Both displays your content on both the Overlay and remote side LCDs.

If you are using the “Overlay” content mode, be sure to watch your confidence monitor to make sure you don’t step behind your content

Because Overlay mode superimposes your slides on the upper left-hand corner of the remote projected image, you run the risk of disappearing behind your slides if you get too close to that area.  To avoid this keep an eye on your position using the confidence monitor.

You have three options for your confidence monitor: Self, Content, and Remote

  1. Self view shows you the exact camera image being sent to the far side’s screen.  Your content overlay, if you’ve turned it on, will also appear.  This will NOT be like looking at a mirror image, however – your movements will be reversed.
  2. Content shows the resident PC monitor or the whiteboard. If you’re displaying a laptop, please consult the Telepresence Team for the best option.
  3. Remote shows you a camera image of what the other room is seeing from a camera in the rear of the room.  You will see the entire projection screen from the remote side, including how you appear on it, and the content overlay (if enabled).  Unlike the Self view, in this view, the code reverses the image so that you do not move in the opposite direction.  As a side effect, any presentation/text image will be backwards.  Note that although there appears to be a delay in this view, there is actually no delay in your communication – the monitor delay is just because the signal is going back and forth twice and being compressed.

Your presentation/slides will appear smaller on the remote side than they do when being projected in normal classroom mode

With all three of the content display options, the content image is smaller than if it were projected on its own screen in a normal classroom.  As a result, we recommend you take the following precautions prior to slide deck creation:

  1. Minimum font-size recommendation is 18.  Although smaller sizes are visible by some, our experimentation indicates that 18 will be guaranteed readable.
  2. Since the content will be made available in a widescreen format (16:9), we recommend changing the default aspect ratio for your PowerPoint slides from the default/standard (4:3). This will ensure best quality.

It is less obvious when a remote participant is raising his or her hand.

In our experiments and use cases so far, one thing we’ve noticed is that it’s much less obvious when a remote participant is raising their hand.  We believe this is more of a psychological effect of the image on the screen not really being in your peripheral vision.  To combat this, we recommend either making it clear that someone with a question should speak up, or limiting questions to points in time when you’re specifically asking for questions and watching for hands.  Alternatively, you could have a TA or other assistant on the remote side assist with identifying raised hands/questions.

When viewing the remote audience that is in PWCC, the side cameras in the room will not capture the entire audience.

The side cameras in PWCC 800 cannot see the center seats in the middle section, which means audience members in those seats will not be visible to the presenter in the “Teach” mode room. We recommend either people not be seated in this area or that they understand they will need to move their chair into view when addressing he speaker.

You do not need the lav microphone to be heard by the other side

You don’t need to speak extra loud, or point yourself in the direction of the ceiling microphones, either.  The microphones are highly tuned and extremely sensitive, and will pick up your normal speaking voice with no problem.

Turn off or silence your cell phone if you don’t want it to be heard

The microphone is sensitive enough to pick up even just vibrate mode